Although the computer is supposed to be a productivity tool it can also be a major distraction and when it is not in top form it can actually slow you down. Take a look at these tips for how to save time while on the computer so you can get things done quickly.
Keep Computer Folders and Files Organized
Instead of saving your documents all over the place, develop a system that is logical so it is easy to remember where things are when you need to retrieve them. This can save you a lot of time when you need to refer to a document that you used earlier and saves you the trouble of waiting for a search to be completed. Individual files or documents should be given descriptive names and they should be categorized into sensible folders for easy referencing.
Schedule Time for Social Networking
Social networking is a great way to spread the word about your business or to keep in touch with friends and colleagues, but it can also be a major drain on your time and a play a big role in derailing your productivity. To avoid getting sucked in to the social networking time warp when you have a deadline to meet it is best to log off of your profiles while you are at work. You can allow yourself to check in during your breaks so you are not completely disconnected.
Defragment Your Drive Periodically
This should be done weekly, but even once a month can be sufficient to keep your machine running in top form. Defragmenting your drive organizes your documents and folders so they are stored in a way that is easy to reference and optimizes the space on your computer.
Use Productivity Features For Your Email Inbox
Most email service providers offer some basic productivity features. Gmail introduced its Priority Inbox in September of 2010 and helps to sort email messages into two categories; "Important and Unopened" and "Everything Else". This feature helps you to focus on what's necessary and leave the rest for another time. Other email providers have great spam filters that also weed out distractions from your inbox and almost all allow users to send custom automated messages when you need to highlight that you are busy or away.
Bookmark Pages You Use Often
Another way to save time on the computer is to bookmark the pages you use on a regular basis. Doing this makes it unnecessary to search for a page every time you need to reference it and puts the information you are likely to need right at your figure tips.
These tips can help you to stay organized and ensures your computer is reliable so you can put your best foot forward.
Natalia Jones - Natalia Jones is a full time freelance writer. She has an Advanced Diploma in Financial Management (ACCA) and she has previously worked in ...
Join the Conversation